M365 — Email Signature Setup

1. Set Up Signature — Outlook Desktop

1. Open Outlook.
2. Click File → Options.
3. Select Mail → click Signatures...
4. Click New, and give your signature a name
5. Enter your signature details in the editing box.
6. Under Choose default signature, set this signature for New messages and Replies/forwards.
7. Click OK to save.
8. ✅ Desktop signature setup complete

2. Set Up Signature — Outlook Web (OWA)

1. Go to outlook.office.com and sign in.
2. Click the gear icon (Settings) → View all Outlook settings.
3. Go to Mail → Compose and reply.
4. Enter your signature details in the text box.
5. Check the boxes to automatically include your signature on new messages and replies/forwards.
6. Click Save.
7. ✅ Web signature setup complete